Agenda

There were two items on the agenda of this meeting:

  • Discussion and approval of 2009 budget in advance of the General Assembly
  • Update on Drupalcon Paris

Attendance

  •  Angela Byron
  • Tiffany Farriss
  • Larry Garfield
  • Cary Gordon
  • Gerhard Killesreiter
  • Kieran Lal
  • Jacob Redding

Absent was Dries Buytaert, who notified in advance, as his son Stan was just born. In his stead, the meeting was run by Angela Byron and Jacob Redding, in their positions as Secretary and Treasurer.

2009 Budget

Jacob Redding was given the floor to introduce the budget. While some technical difficulties with the spreadsheet were sorted, the floor was opened for discussion. Angela Byron then asked Jacob to provide a summary of the work done on the budget over the past few months to provide context for the board.

Jacob said that the process began back at Drupalcon DC, when initial initiatives and working groups were defined. Everyone was asked to submit line items for expenses required to support their initiatives, and those expecting revenue were asked to give an estimated return (for example, Drupalcamp seed money). Jacob personally met with nearly everyone who submitted a line item, and there were several interim meetings to discuss expenditures and revenue expectations. Over time, a 900K USD budget was whittled down to 500K USD. Jacob then worked some more on the numbers and came up with the suggested budget set before the board today. Jacob also mentioned that Kieran had been instrumental in leading the priorities of the budget and ensuring they mesh with the priorities of the Drupal Association. Line items were separated both by whether they were one-time or recurring items, and a general accounting category (Administrative, Marketing, Infrastructure, Legal, Drupalcon).

The floor was then opened for general discussion. Angela noted that the Drupalcon budget allowed for only North American and European conferences, not South America or Asia as had originally been in the budget. Jacob concurred, and stated that he added a line item for these to emphasize that they are things we would like to develop a revenue stream for in 2010 and beyond, even though currently they are not possible with our income. With discussion ended, a vote was held:

VOTE: Does the Drupal Association Board of Directors approve the proposed 2009 budget? (ACCEPTED7 yes, 0 no, 0 abstain)

Drupalcon Paris

The floor was yielded to Cary Gordon to provide an update for Drupalcon Paris. 258 tickets have been sold. He has just finished negotiation with the event company Blue Projects, who will be taking charge of financial activities (veunue, catering, Internet, etc.). They will also be helping with sponsorship. Cary has also been discussing early ticket price cut-off with the team, and has suggested July 15 as the date, prominently displayed. They are working on cleaning up the website and have opened forums and are accepting session proposals.

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